The All-In-One Financial OS for Contractors

Get Paid Faster.
Run Your Entire
Contracting Business.

CRM, Estimates, Invoicing, Payments, Payroll, and AI Automation — built specifically for electricians, plumbers, HVAC, roofers, and every trade contractor.

$2.4M+
Invoices Processed
98%
AI Extraction Accuracy
14hrs
Saved Per Month
3.2days
Avg Payment Time
TradesPay AI — Live Dashboard · Maarup Contracting
Revenue MTD
$48,200
↑ 18% vs last month
Open Invoices
$12,840
6 awaiting payment
Payroll Due
$9,250
Friday · 5 employees
AI Processed
24
Invoices this month · 98%
⚡ AI Invoice Extraction
💳 Stripe Payments
📋 Estimate Builder
👥 Contractor CRM
💼 Payroll Processing
🤖 AI Assistant
🔔 Smart Automation
📊 Financial Reporting
🏠 Customer Portal
📱 Mobile Ready
🔒 PCI Compliant
📅 Direct Deposit
🔗 QuickBooks Sync
⚡ AI Invoice Extraction
💳 Stripe Payments
📋 Estimate Builder
👥 Contractor CRM
💼 Payroll Processing
🤖 AI Assistant
🔔 Smart Automation
📊 Financial Reporting
🏠 Customer Portal
📱 Mobile Ready
🔒 PCI Compliant
📅 Direct Deposit
🔗 QuickBooks Sync
Everything You Need

One Platform. Every Tool
Your Business Needs.

Stop juggling 6 different apps. TradesPay AI is the only financial OS built specifically for trade contractors.

👥
Contractor CRM
Full customer database with job history, payment history, notes, documents, and communication tracking — built for the trades.
CustomersLeadsJobsHistory
📋
Estimate Builder
Create professional estimates with line items, labor, materials, tax, and discounts. Get e-signatures and convert to invoices in one click.
TemplatesE-SignPDF1-Click Convert
🧾
Smart Invoicing
Professional invoices with recurring billing, progress billing, partial payments, and deposits. AI extracts PDFs automatically with 98% accuracy.
AI ExtractRecurringProgress Pay
💳
Payment Processing
Accept cards, ACH, Apple Pay, and Google Pay via Stripe. Track gross revenue, net revenue, fees, and outstanding balances in real time.
StripeACHApple PayGoogle Pay
💼
Payroll Engine
Full payroll with direct deposit, federal/state tax calculations, 1099 contractor payments, PTO tracking, and payroll history exports.
Direct Deposit1099Tax Calc
🤖
AI Assistant
Voice commands, invoice creation, cash flow forecasting, late payment prediction, and business performance analysis — powered by AI.
VoiceForecastSmart Reports
🏠
Customer Portal
Give customers a self-service portal to view invoices, pay online, approve estimates, download receipts, and track their project history.
Self-ServiceOnline PayE-Sign
📊
Financial Reports
Revenue, profit, cash flow, payroll costs, customer LTV, MRR, and churn — all real-time. Export to PDF, CSV, or Excel in one click.
Cash FlowP&LExport
🔔
Smart Automation
If/then rules engine: overdue reminders, auto-approvals, instant receipts, payroll alerts, and payment confirmations — all automatic.
Rules EngineAuto-SendApprovals
How It Works

Up and Running in
Under 10 Minutes.

No IT team. No setup calls. Sign up, connect your bank, and start getting paid.

1
Create Your Account
Sign up in 60 seconds. Enter your company info, trade type, and team size. 14-day trial starts immediately — no card required.
2
Add Your Customers
Import your customer list via CSV or add manually. Each customer gets a full profile with job history and payment tracking.
3
Send Your First Invoice
Create an invoice in 30 seconds or forward a PDF to our AI. It extracts every field automatically and routes for approval.
4
Get Paid Faster
Customers pay online via card, ACH, or Apple Pay. Funds arrive in 1–2 business days. Payroll runs automatically on Friday.
Live Demo

See the Full Platform
in Action.

Real data. Real features. Click through every module.

Dashboard — Maarup Contracting LLC
Revenue MTD
$48,200
↑ 18% vs last month
Outstanding
$12,840
6 invoices open
Payroll Due
$9,250
Friday — 5 employees
Avg Pay Time
3.2 days
↓ from 8.4 days
Recent Activity
⚡ INV-001 approved — Henderson ElectricPaid
🧾 New invoice — Torres PlumbingPending
💼 Payroll approved — 5 employeesProcessing
📋 Estimate EST-002 sent — Torres CoAwaiting
🤖 AI extracted — Nguyen HVAC invoice98% confident
Cash Flow — Next 30 Days
Estimated Inflows$34,800
Scheduled Payroll−$18,500
Vendor Payments−$7,200
Net Cash Flow+$9,100
CRM — Customer Management
Customers
4
↑ 2 this month
Active Jobs
3
In progress
Total Invoiced
$118k
↑ 22% YTD
Avg LTV
$29,500
Per customer
CustomerStatusTrade TypeJobsTotal InvoicedOutstanding
Henderson Electric LLC
mike@hendersonelec.com · 602-555-0141
VIPResidential12$48,200$3,400
Torres Plumbing Co
sarah@torresplumbing.com · 480-555-0192
ActiveCommercial8$31,600$3,200
Nguyen HVAC Solutions
dave@nguyenhvac.com · 623-555-0167
ActiveCommercial6$22,800$0
Castillo Roofing
linda@castilloroofing.com · 480-555-0234
ActiveResidential4$15,400$4,200
Estimates — Proposals & E-Signatures
Estimate #CustomerTitleStatusTotalValid Until
EST-2026-001Henderson Electric LLC200A Panel UpgradeApproved ✓ E-Signed$4,557Jun 30, 2026
EST-2026-002Torres Plumbing CoMain Line ReplacementSent — Awaiting$9,156Jun 15, 2026
EST-2026-003Nguyen HVAC Solutions5-Ton AC InstallDraft$12,152Jul 1, 2026
⚡ One-Click: Estimate → Invoice
EST-2026-001 was e-signed and approved by Mike Henderson. Automatically converted to INV-2026-001. Invoice sent to customer in under 10 seconds. Zero manual work.
Invoices — AI-Powered Processing
Total Due
$12,840
Awaiting payment
Overdue
$3,400
2 invoices
AI Processed
24
98% accuracy
Paid MTD
$48,200
↑ 18%
Invoice #Customer / VendorAmountDue DateStatusAI
INV-2026-001Henderson Electric LLC
Panel Upgrade
$4,557May 30Paid🤖 99%
INV-2026-002Torres Plumbing Co
Drain Repair
$8,750Jun 5Approved🤖 97%
INV-2026-003Nguyen HVAC Solutions
AC Install
$2,800May 25⚠ Overdue🤖 95%
INV-2026-004Castillo Roofing
Inspection
$1,200Jun 10PendingManual
Payments — Stripe Integration
Gross Revenue
$48,200
This month
Net (after fees)
$46,842
2.9% + 30¢
ACH Volume
$38,400
Lowest fees
Avg Days to Pay
3.2 days
↓ from 8.4
ReferenceCustomerAmountMethodDateStatus
PAY-2026-012Henderson Electric$4,557ACHMay 30Completed
PAY-2026-011Torres Plumbing$8,750Credit CardMay 28Completed
PAY-2026-010Nguyen HVAC$2,800ACHJun 5Scheduled
💳 Cards: Visa, MC, Amex, Discover · 2.9% + 30¢
🏦 ACH Bank: 0.8% capped at $5
📱 Mobile: Apple Pay & Google Pay
Payroll — Direct Deposit & Tax Calculations
Employees
5
Active team
Next Payroll
$9,250
Due Friday
YTD Payroll
$118,400
Jan–May 2026
YTD Taxes
$24,840
Fed+State+FICA
EmployeeRolePay TypeGross PayTaxesNet PayStatus
Marcus JohnsonMaster ElectricianHourly $48$1,920$456$1,464Processing
Rosa MartinezOffice ManagerSalary$2,308$560$1,748Processing
Derek WilliamsJourneyman ElecHourly $38$1,520$355$1,165Processing
Tony ChenApprenticeHourly $22$880$198$682Pending
Mike Okonkwo1099 Contractor1099$2,600$0$2,600Pending
AI Assistant — Your Financial Brain
🎙️
Voice Commands
Create invoices & estimates hands-free
📈
Cash Flow Forecast
30/60/90 day predictions
⚠️
Late Pay Prediction
Flags risky invoices before due date
Smart Automation

Your Business Runs
While You Sleep.

Set your rules once. TradesPay AI handles reminders, approvals, receipts, and payroll automatically — zero manual work.

⏰
Overdue Reminders
Automatically send professional payment reminders at 7, 14, and 30 days overdue. Escalate to phone call at 45 days.
IF invoice.days_overdue >= 7
THEN send_reminder(customer.email)
✅
Estimate → Invoice
When a customer approves an estimate, the invoice is created and sent automatically. Zero manual steps required.
IF estimate.status == "Approved"
THEN create_invoice() + send_to_customer()
💌
Instant Receipts
The moment a payment clears, the customer gets a professional branded PDF receipt with full job details.
IF payment.status == "Completed"
THEN send_receipt(customer.email)
💼
Payroll Automation
Payroll runs every Friday on schedule. Taxes, direct deposit, and pay stubs handled automatically — every time.
IF today == payday
THEN run_payroll() + notify_employees()
🔔
Approval Routing
Under $500 auto-approves. $500–$5k goes to manager. Over $5k goes to owner. Fully configurable rules.
IF invoice.amount > 5000
THEN notify_owner() + hold_for_approval()
📊
Daily AP Briefing
Every morning at 8am, you receive a summary of overdue invoices, pending approvals, upcoming payroll, and cash flow.
IF time == "08:00 AM"
THEN send_daily_summary(owner.email)
Customer Portal

Give Your Customers
a Professional Portal.

Stop chasing customers for approvals. Give them a self-service portal where they can view invoices, pay online, approve estimates, and track project history — from any device.

✓
View & download invoices and receipts
✓
Pay online — card, ACH, Apple Pay, Google Pay
✓
Approve or reject estimates with e-signature
✓
Full project & job history at a glance
✓
Upload photos and documents for each job
⚡ Customer Portal
Henderson Electric LLC
Your Invoices & Estimates
INV-2026-001
Panel Upgrade — $4,557
Paid ✓
INV-2026-002
Outlet Install — $1,200
EST-2026-003
Full Rewire — $8,400 estimate
ROI Calculator

See Exactly What
You'll Save.

Most contractors save $800–$3,000/month in time, errors, and late fees. Calculate yours below.

Monthly Invoices 40
Avg Invoice Value $2,500
Hours Spent on AP/Month 20 hrs
Your Hourly Rate $85/hr
Monthly Savings with TradesPay AI
$2,340
saved every single month
Time saved (60% of AP hours)$1,020
Late payment recovery$680
Error reduction$640
Total monthly savings$2,340
Payroll Module

Pay Your Crew.
Handle the Taxes. Done.

Full payroll for W-2 employees and 1099 contractors. Direct deposit, tax calculations, PTO tracking — all built in.

💸
Direct Deposit
Pay employees directly to their bank accounts every payday. Bi-weekly, weekly, or monthly. Funds arrive next business day via ACH.
📋
Tax Calculations
Federal, state, and FICA taxes calculated automatically on every run. Year-end W-2 and 1099 forms generated instantly.
🏗️
1099 Contractors
Pay subs and 1099 contractors through the same system. Track payments, generate year-end 1099 forms, stay IRS compliant.
🏖️
PTO Tracking
Automatic PTO accrual and balance tracking for every employee. Approve time-off requests from your phone in one tap.
📊
Payroll Reports
Full payroll history, cost-by-job reports, employee YTD summaries, and tax liability reports. Export to PDF or CSV instantly.
⏱️
Time Tracking
Employees clock in/out from their phone. Hours flow directly into payroll — no manual entry, no errors. Overtime auto-calculated.
Simple Pricing

Straightforward Plans.
No Hidden Fees.

All plans include a 14-day free trial. No credit card required to start. Cancel anytime.

Starter
$79
/month
✓ 14-day free trial included
  • AI invoice extraction — 50/month
  • Customer CRM — up to 50 customers
  • Estimate builder with e-sign
  • Basic invoicing & payments
  • 2-level approval routing
  • ACH & card payments
  • Daily AP briefings by email
  • 3 team members
  • Email support
Growth
$149
/month
✓ 14-day free trial included
  • Unlimited AI invoice extraction
  • Full CRM — unlimited customers
  • Advanced estimates & proposals
  • Recurring & progress billing
  • Multi-level approval chains
  • All payment methods incl. Apple Pay
  • Payroll — up to 10 employees
  • Customer payment portal
  • Duplicate detection AI
  • QuickBooks sync
  • 10 team members
  • Priority email & chat support
Team
$299
/month
✓ 14-day free trial included
  • Everything in Growth
  • Unlimited employees & payroll
  • Full 1099 contractor management
  • Job costing & profitability reports
  • Custom automation workflows
  • White-label customer portal
  • AI collections agent
  • 90-day cash flow forecasting
  • Multi-location support
  • Unlimited team members
  • Dedicated onboarding call
  • Phone + priority support
Feature Starter$79/mo Growth$149/mo Team$299/mo
CRM & Jobs
Customer database50 customersUnlimitedUnlimited
Job tracking✓✓✓
Lead management—✓✓
Invoicing & Estimates
AI invoice extraction50/monthUnlimitedUnlimited
Estimate builder + e-sign✓✓✓
Recurring invoices—✓✓
Progress billing—✓✓
Duplicate detection AI—✓✓
Payments
ACH & credit cards✓✓✓
Apple Pay / Google Pay—✓✓
Customer payment portal—✓✓
Payroll
Payroll processing—Up to 10 empUnlimited
1099 contractor payments——✓
Direct deposit—✓✓
AI & Automation
AI assistantBasicFullFull + Voice
Cash flow forecasting—✓✓
AI collections agent——✓
Custom automation rules310Unlimited
Team & Integrations
Team members310Unlimited
QuickBooks sync—✓✓
Dedicated onboarding call——✓
SupportEmailPriorityPhone + Priority
Real Contractors. Real Results.

Built for the Trades.
Proven in the Field.

★★★★★
"We used to spend 3 hours every Monday going through invoices. Now TradesPay AI does it overnight and we approve from our phones in the morning. Game changer for a 12-person shop."
M
Mike R.
Owner — Riverside Electric, Phoenix AZ
★★★★★
"The payroll module saves me $400/month in bookkeeper fees. My guys get paid every Friday without me doing anything. Plus the AI caught a duplicate invoice — saved me $1,200 on day one."
S
Sarah T.
Owner — Sunstate Plumbing, Scottsdale AZ
★★★★★
"I was skeptical about AI tools but this one actually works. I forwarded 40 invoices in one afternoon and it got every single one right. My office manager literally cried happy tears."
D
Dave N.
Owner — Desert Air HVAC, Glendale AZ
★★★★★ 4.9/5 avg rating  ·  200+ contractor reviews
Trusted by contractors. Recognized by the industry.
FAQ

Questions? Straight Answers.

Forward any PDF invoice to invoices@tradespayai.com — or upload directly in the app. Our AI reads every field (vendor, amount, due date, line items, job number) with 98%+ accuracy and creates the record automatically. You review and approve in one click. Zero manual data entry.
Yes. TradesPay AI is PCI DSS compliant, uses AES-256 encryption at rest and TLS 1.3 in transit, and all payment data flows through Stripe — we never touch card numbers directly. Full audit logs on every action, MFA support, rate limiting on all API endpoints, and strict per-organization data isolation.
Yes. Import customers, vendors, and open invoices via CSV in minutes. Growth and Team plans connect directly to QuickBooks to sync existing data automatically. Team plan customers get a dedicated onboarding call — we'll do the import for you at no extra charge.
Visa, Mastercard, Amex, Discover, ACH bank transfer, Apple Pay, and Google Pay — all powered by Stripe. ACH is the cheapest (0.8%, max $5 per transaction) — we recommend it for large invoices. Cards are 2.9% + 30¢. No app download required for customers to pay through the portal.
TradesPay AI calculates all federal, state, and FICA taxes on every payroll run. Direct deposit hits employee accounts the next business day. W-2 and 1099 forms generated at year end. For actual tax filing, we partner with a payroll compliance service — or export everything and file yourself. Tax filing is available as an add-on.
Yes — cancel any time from your account settings, no phone call required. You keep access until the end of your billing period. No cancellation fees. Your data is fully exportable at any time — CSV for all records, PDF for all invoices and reports. You own your data, always.
Ready to Transform Your Business?

Get Paid Faster.
Start Today. Free.

Join hundreds of contractors who stopped drowning in paperwork and started running a real business with TradesPay AI.

No credit card required  ·  Up and running in 10 minutes  ·  Cancel anytime
✅
Done!